Description
CAREER OPPORTUNITY
Facilities Operations and Project Administrator
Regular Full -Time ($36.77 - $39.33/hour – 2026 Rates) Pay Grade 8
We acknowledge and respect that the District of Oak Bay lies in the traditional territory of the lək̓ʷəŋən people, known today as the Songhees and Esquimalt Nations, and that their historic connections to these lands continue to this day.
The District of Oak Bay is a picturesque seaside community located within the Greater Victoria Region, with a population of +18,000. While offering all the amenities of a large metropolitan urban centre, Oak Bay has succeeded in maintaining all the peacefulness and charm of a small community. Residents enjoy an exceptional quality of life, with kilometers of spectacular ocean shoreline, brilliant beaches, parks and greenspace, quaint tree-lined streets and vibrant, boutique villages just beyond their doorsteps.
Join our District Facilities team in a dynamic and collaborative role that supports the delivery of essential maintenance and capital projects across the District of Oak Bay. Reporting to the Senior Manager, District Facilities, this position serves as the first point of contact for staff and public maintenance requests while providing complex clerical and administrative support related to project management, finance, scheduling, communications, and record-keeping.
This role supports multiple concurrent capital and maintenance projects and plays an integral role in maintaining the smooth and efficient operation of ongoing initiatives and reporting systems. Strong communication and multitasking skills are essential to support team collaboration, project coordination, and the successful delivery of departmental objectives.
The Facilities Operations and Project Administrator assists with contracts, project documentation, budgets, invoices, payroll entry, and reporting, while maintaining accurate project and facility records and coordinating communications with staff, vendors, contractors, and external collaborators.
Our ideal candidate will have strong administrative, organizational, and communication skills, with the ability to manage multiple priorities in a fast-paced environment while working both independently and collaboratively. The role requires experience with project coordination, financial administration, budgeting, reporting, and maintaining effective relationships with staff, vendors, contractors, and stakeholders. Proficiency with Microsoft Office and related project management and reporting software is essential, along with strong problem-solving, customer service, and time management abilities.
Candidates should have a two-year diploma in business administration, project management, or a related field, along with a minimum of two years of related experience. Experience in facilities, construction, infrastructure, or local government environments is considered an asset.
In addition to a competitive salary, we offer a supportive and collaborative work environment, continued career and professional development opportunities, employee engagement events, work-life balance, and a staff membership. An employer of choice, the District of Oak Bay is committed to fostering a culture of empowerment, accountability, and teamwork.
If your qualifications and experience align with our needs, we want to hear from you! Please apply in confidence by 4:30 p.m. on May 25, 2026, with a resume and cover letter.
We thank all applicants for their interest; however, only those selected for further consideration will be contacted. If you have been shortlisted and require accommodation throughout the hiring process, we would be pleased to discuss how to best accommodate your needs.