Strategic Planning and Budgeting Process
In 2019, the District of Oak Bay commenced a new process for strategic planning and budgeting that will continue to evolve over future cycles. The process undertaken to date recognizes that strategic planning and budgeting work was already in stream for 2019.
To assist citizens in understanding and participating in these processes, this web page was created as a central place to access information regarding strategic planning and budgeting.
Oak Bay Council and staff value public input and citizen feedback as we work to enhance these processes. Written comments can be submitted by email to firstname.lastname@example.org or sent to the Oak Bay Municipal Hall, 2167 Oak Bay Ave, Victoria, BC, V8R 1G2. Members of the public may also address Council at upcoming meetings. To find meeting details and agenda materials please visit our Minutes and Agendas page.
2020 Budget Process
BUDGET 2020: A Message from Council
This Council has identified the following as key budget priorities for the 2019-2022 term:
- Working toward full funding of core infrastructure replacement, and
- Minimizing the long-term cost of operations for Oak Bay
We’ve also committed to accurately reflect the state of municipal finances, our challenges, and opportunities.
The preliminary budget increase is around 8%, which equates to $20/month or $240/year for the median Oak Bay household. That is a significant increase, and deserves some explanation.
In 2019, Council approved a 7.5% tax increase, with almost all of the non-inflationary increase committed to the significant infrastructure funding deficit. In 2020, Council is looking to increase the investment in infrastructure a similar amount, as well as hire staff to begin the work. Thanks to the recent budget increases, Oak Bay has closed the funding gap from an approximate $5,600,000 shortfall in 2017 to a projected $1,660,000 shortfall in 2020. In other words, we’ve moved from funding around 40% of our annualized infrastructure replacement costs to over 80% in just three years. It should be noted that Council is working aggressively to get in front of costs, and that the 5-year average tax increase under this plan is 4.94%, with an ultimate target of inflation-level increases.
This investment is critical to move us from spending primarily on repairs (fixing potholes and patching sections of 100-year pipes) to implementing planned replacement projects (repaving whole roads and putting in new pipes). This approach has the additional benefit of making Oak Bay more eligible for Federal and Provincial grants, driving lifetime asset costs even lower.
In coordination with adequate funding, efficiency of operations requires Oak Bay to refocus our approach to planning and implementation. You will see there are some small but important investments in key staffing for this transformation, including improved preventative maintenance, administration restructuring, and engineering project management. This is all while maintaining or improving service levels to our residents.
Building on work done to improve budgeting last year, this is the first year Oak Bay has implemented a comprehensive 5-year financial plan with complete capital and operational forecast. Mayor and Council encourage you to read through the 2020-2024 Financial Plan to gain an understanding of Oak Bay’s financial options moving forward, and to contact Council at email@example.com with any suggestions or comments.
Key dates for budget deliberation
Committee of the Whole Budget Meeting #1: Operations
Committee of the Whole Budget Meeting #2: Operations
Committee of the Whole Budget Meeting #3: Capital
Committee of the Whole Budget Meeting #4: Capital and Wrap-up
The District ran a budget questionnaire from January 15, 2020 - February 13, 2020 asking residents whether they wished to increase, decrease or maintain a variety of District services. 341 questionnaires were returned by the deadline. The numbers have been updated since the February 20, 2020 Committee of the Whole meeting to reflect the paper copies that were returned to Municipal Hall.
Most services received strong support for being maintained at the levels and no sevices receieved strong support for being decreased. Five services received strong support for being increased:
|Manage road pavement (60% support increase)|
|Manage deer population (55% support increase)|
|Regulate to protect the environment (50% support increase)|
|Develop land use policies (48% support increase)|
|Regulate vacation rentals (42% support increase)|
Questionnaire respondents were roughly representative of Oak Bay's population, with the exception of 45-54 year-olds who were considerably over-represented and 18-24 year-olds who were under-represented.
|Population Aged 18+||2016 Census||Questionnaire respondents|
Draft 2020-2024 Financial Plan
In Person or By Mail: 2167 Oak Bay Ave, Victoria, BC, V8R 1G2
*** Updated September 30, 2020 ***