Please be advised that at this time, the regular meeting schedule of Council has been temporarily suspended. Special Council Meetings may be held as required and the public will be notified by the District.
As of June 29, 2020, July Special Council Meetings are scheduled as follows:
- July 6, 2020 at 5:15 p.m.
- July 20, 2020 at 5:15 p.m.
There are no meetings of Council in August.
Public feedback on items can be emailed to firstname.lastname@example.org
New ways to participate in Council Meetings during COVID-19
Attending Council Meetings:
Members of the public may pre-register to attend the meeting (maximum number of 4 in person individuals). Attendees must pre-register by 3:00 p.m. on the day of the meeting by:
- Email: email@example.com
- Telephone: 250-598-3311
Persons wishing to attend Municipal Hall will be asked to answer pre-screening questions related to COVID-19 and will be required to sign a declaration prior to entering the Municipal Hall.
Participating by telephone:
Viewers may phone in to provide comments to Council during the meeting once Public Participation is invited by the Chair.
- Telephone: 250-598-3311
If you receive a busy signal, please dial again until you get through to a staff person. Please note that time limits for public participation will adhere to the provisions of the Procedure Bylaw.
COVID-19 Participation Guidelines
Due to the COVID-19 pandemic, the District of Oak Bay Municipal Hall remains closed to the public but open for business online or by appointment. In addition, limited access to the public for attendance at Special Council Meetings can be arranged by pre-registering at 250-598-3311 up until 3:00 p.m. on the day of the meeting.
Questions and comments may be submitted by email, mail, or drop box and must be received no later than 3:00 p.m. on the day of the meeting. All correspondence submitted will form part of the public record and may be published in a meeting agenda. Correspondence can be provided by:
- Email: firstname.lastname@example.org
- Mail: Oak Bay Council, 2167 Oak Bay Avenue, Victoria, BC, V8R 1G2
- Drop Box: Main door, Oak Bay Municipal Hall, 2167 Oak Bay Avenue
You may view the meeting proceedings from home via the live webcast from the District’s website at www.oakbay.ca/municipal-hall/meetings-minutes/council-webcasts.
Information regarding meetings of Council can be found at www.oakbay.ca/agendas. Members of the public are strongly encouraged to submit written comments on agenda items to Council prior to 3:00 p.m. on the day of the meeting.
Regular Meeting Dates and Times
Council meetings are generally held in our Council Chambers at Oak Bay Municipal Hall (2167 Oak Bay Avenue) on the second and fourth Monday of the month; Committee of the Whole also meets in Council Chambers, typically on the third Monday. Our schedule does change in September, October, and December, so please check the meeting schedule below for specific dates during these months. No regular meetings are scheduled during August.
Most meetings start at 7:00 PM for regular business; however the Council meeting scheduled for December 10, 2018 will commence at 6:00 PM in advance of the Committee of the Whole, to allow Council to reduce potential delays in regular business. In the event that an In Camera session is required, the Council meeting will commence between 6:00 PM and 6:45 PM with a motion to adjourn to In Camera taking place immediately. The regular Council meeting will then reconvene at 7:00 PM. Although you are welcome to join us for the In Camera motion, members of the public will be asked to leave the chambers during In Camera deliberations.
Council is only authorized to hold In Camera meetings under the circumstances set out in Section 90 of the Community Charter. These meetings are closed to the public and meetings are held to discuss and make decisions on matters pertaining to personnel, land, labour or employee negotiations, law enforcement, litigation or potential litigation and information that is prohibited from disclosure under the Freedom of Information and Protective of Privacy Act. In Camera Sessions are generally held between 6:00 PM and 6:45 PM, in advance of regular Council meetings.
Committee of the Whole
When sitting as Committee of the Whole, members of Council are seated in a round-table set up for a less formal setting. Typically chaired by the Acting Mayor, these meetings provide a forum in which Council receives presentations from applicants and staff on items requiring more in-depth explanation, discussion and Council feedback. Most meetings are held on the third Monday of the month at 7:00 pm in Council Chambers, but please check the schedule below for specific dates.
Other Meetings of Council
Special Council meetings and Public Hearings are called by Council on an as needed basis. Agendas for these meetings are posted online and on our meeting boards in accordance with the Procedure Bylaw and the Community Charter.
Prior to adoption of the budget through the Financial Plan Bylaw in May, Council sits as the Estimates Committee. These meetings are typically held at 5:30 PM, but the date does vary from year to year. Please check the schedule below.
Posting of Agendas
Regular Council and Committee of the Whole agendas are posted Friday afternoon immediately preceding the scheduled meeting. In the event of a statutory holiday, agendas are posted on the immediately preceeding Thursday.