Meetings Schedule

Regular Meeting Dates and Times

Council meetings are generally held in our Council Chambers at Oak Bay Municipal Hall (2167 Oak Bay Avenue) on the second and fourth Monday of the month; Committee of the Whole also meets in Council Chambers,  typically on the third Monday.  Our schedule does change in July, September and December, so please check the meeting schedule for specific dates during these months. No regular meetings are scheduled during August.

Most meetings start at 7:00 PM for regular business; however there are three Council meetings scheduled to commence at 6:00 PM to address additional business that may arise during July, September and December due to reduced numbers of meetings.  In the event that an In Camera session is required, the Council meeting will commence at 6:00 PM and immediately adjourn to a closed session. Although you are welcome to join us for the motion to adjourn, members of the public will be asked to leave the chambers during In Camera deliberations.

In Camera Sessions

Council is only authorized to hold in camera meetings under the circumstances set out in Section 90 of the Community Charter. Closed meetings are held to discuss and make decisions on matters pertaining to personnel, land, labour or employee negotiations, law enforcement, litigation or potential litigation and information that is prohibited from disclosure under the Freedom of Information and Protective of Privacy Act.  In Camera Sessions are generally held at 6:00 pm, in advance of regular Council meetings.

Committee of the Whole

When sitting as Committee of the Whole, members of Council are seated in a round-table set up for a less formal setting. Typically chaired by the Acting Mayor, these meetings provide a forum in which Council receives presentations from applicants and staff on items requiring more in-depth explanation, discussion and Council feedback. Most meetings are held on the third Monday of the month at 7:00 pm in Council Chambers, but please check the schedule for specific dates.

Other Meetings of Council

Special Council meetings and Public Hearings are called by Council on an as needed basis. Agendas for these meetings are posted online and on our meeting boards in accordance with the Procedure Bylaw and the Community Charter.

Prior to adoption of the budget through the Financial Plan Bylaw in May, Council sits as the Estimates Committee. These meetings are typically held at 5:30 PM, but the date does vary from year to year. Please check the schedule here.

Posting of Agendas

Regular Council and Committee of the Whole agendas are posted Friday afternoon immediately preceding the scheduled meeting. In the event of a statutory holiday, agendas are posted on the immediately preceeding Thursday.  

2017 Meeting Schedule

Council, regular business commencing at 7:00 PM.

  • January 9 & 23
  • February 14 & 27
  • March 13 & 27
  • April 10 & 24
  • May 8 & 23
  • June 12 & 26
  • July 10
  • No scheduled meeting in August
  • September 11
  • October 10 & 23
  • November 14 & 27
  • December 18

Council, in advance of Committee of the Whole, commencing at 6:00 PM.

  • July 17
  • September 18
  • December 11

Committee of the Whole, commencing at 7:00 PM.

  • January 16
  • February 20
  • March 20
  • April 18
  • May 15
  • June 19
  • July 17
  • No scheduled meeting in August
  • September 18
  • October 16
  • November 20
  • December 11

Budget Estimates Committee Meetings commencing at 5:30 PM.

  • March 15 - Joint meeting with Parks, Recreation and Culture Commission
  • April 12 - Estimates Committee
  • April 19 - Estimates Committee