Regular Meeting Dates and Times
Council meetings are generally held in our Council Chambers at Oak Bay Municipal Hall (2167 Oak Bay Avenue) on the second and fourth Monday of the month; Committee of the Whole also meets in Council Chambers, typically on the third Monday. Our schedule does change in September, October, and December, so please check the meeting schedule for specific dates during these months. No regular meetings are scheduled during August.
Most meetings start at 7:00 PM for regular business; however the Council meeting scheduled for December 10, 2018 will commence at 6:00 PM in advance of the Committee of the Whole, to allow Council to reduce potential delays in regular business. In the event that an In Camera session is required, the Council meeting will commence between 6:00 PM and 6:45 PM with a motion to adjourn to In Camera taking place immediately. The regular Council meeting will then reconvene at 7:00 PM. Although you are welcome to join us for the In Camera motion, members of the public will be asked to leave the chambers during In Camera deliberations.
Council is only authorized to hold In Camera meetings under the circumstances set out in Section 90 of the Community Charter. These meetings are closed to the public and meetings are held to discuss and make decisions on matters pertaining to personnel, land, labour or employee negotiations, law enforcement, litigation or potential litigation and information that is prohibited from disclosure under the Freedom of Information and Protective of Privacy Act. In Camera Sessions are generally held between 6:00 PM and 6:45 PM, in advance of regular Council meetings.
Committee of the Whole
When sitting as Committee of the Whole, members of Council are seated in a round-table set up for a less formal setting. Typically chaired by the Acting Mayor, these meetings provide a forum in which Council receives presentations from applicants and staff on items requiring more in-depth explanation, discussion and Council feedback. Most meetings are held on the third Monday of the month at 7:00 pm in Council Chambers, but please check the schedule for specific dates.
Other Meetings of Council
Special Council meetings and Public Hearings are called by Council on an as needed basis. Agendas for these meetings are posted online and on our meeting boards in accordance with the Procedure Bylaw and the Community Charter.
Prior to adoption of the budget through the Financial Plan Bylaw in May, Council sits as the Estimates Committee. These meetings are typically held at 5:30 PM, but the date does vary from year to year. Please check the schedule here.
Posting of Agendas
Regular Council and Committee of the Whole agendas are posted Friday afternoon immediately preceding the scheduled meeting. In the event of a statutory holiday, agendas are posted on the immediately preceeding Thursday.
A schedule of the 2019 Council and Committee of the Whole meeting dates is provided below. Meetings are held in the Council Chambers, Oak Bay Municipal Hall, 2167 Oak Bay Avenue
Council, regular business commencing at 7:00 PM, closing to In Camera sessions as per Community Charter 6:00 PM to 6:45 PM
January 14 & 28 May 13 & 27 October 15 & 28
February 11 * Rescheduled to February 13
February 13 & 25 June 10 & 24 November 12 & 25
March 11 & 25 July 8 & 22
April 8 & 23 September 9 & 30
Council (in advance of Committee of the Whole), regular business commencing at 6:00 PM
January 7 - 6:00 pm: In Camera
February 19 - 6:00 pm: In Camera * Cancelled
May 6 - 6:00 pm
June 18 - 7:00 pm: In Camera
July 15 - 7:00 pm * Regularly scheduled Committee of the Whole will immediately follow.
Committee of the Whole, commencing at 7:00 PM
January 21 July 15 * Immediately following the
February 19 Special Council meeting scheduled for 7:00 PM
March 18 September 16
April 15 October 21
May 21 November 18
June 17 December 9
Special Committee of the Whole
January 24 - 6:00 pm: Strategic Priorities Session
January 29 - 7:00 pm: Strategic Priorities Session
February 13 - 6:00 pm: Strategic Priorities Session * Rescheduled to February 23
February 23 - 10:00 am to 2:00 pm: Strategic Priorities Session
February 25 - Immediately following adjournment of the Regular Council Meeting
April 29 - 7:00 pm: Carnarvon Park Master Plan
May 16 - 7:00pm to 9:00pm: Annual Report Workshop
June 10 - 6:00 pm: Bylaw No. 3531.104 * Rescheduled to June 24 at 6:00 pm
June 24 - 6:00 pm: Bylaw No. 3531.104
July 8 - 6:00 pm: Bylaw Nos. 4732 and 4733
March 28 - 6:00 pm to 8:00 pm: Budget Open House
April 3 – 5:30 pm: Joint meeting with Parks, Recreation & Culture Commission
April 10 – 6:00 pm: Estimates Committee
April 17 – 6:00 pm: Estimates Committee
The above schedule is in keeping with Council’s Procedure Bylaw and takes into account statutory holidays; however, amendments can be made to this schedule throughout the year.