Groups wishing to appear before Council sitting as Committee of the Whole as a delegation are required to submit the Delegation Request Form to the Director of Corporate Services at least 10 days before the Committee of the Whole meeting they want to attend. Please return the form by email to administration@oakbay.ca
Guidelines for Delegations
- Delegations are limited to 5 minutes
- A maximum of (2) delegations are permitted at Committee of the Whole
- Applicants associated with the annual Grant in Aid or Permissive Tax Exemption process are not included in the maximum number of permitted delegations
Refer to Section 21 of the Council Procedure Bylaw for restrictions on subject matter during your presentation
Helpful Information
- Arrive in advance of the meeting start time as delegations are heard as one of the first items of business
- be prepared
- have a purpose
- support your position with facts
- state your request, if any
- direct your presentation to the Council, and communicate through the Mayor
- be prepared to answer questions from Council
- be courteous, respectful and polite
- bring copies of your handouts if your material is not published in agenda
- provide the Corporate Officer with any relevant notes, if not handed out or published in the agenda