Volunteer Committees and Commissions
There are many opportunities to participate in your local government through Council appointments to serve on various municipal Committees and Commissions.
Committees and Commissions provide important advice and recommendations to Council on matters related to their mandate or referred to them by Council. Other sources that inform Council’s governance decisions and plans include input from the public and staff, and all applicable policies, plans, regulations and legislation.
A complete list of Oak Bay’s current Committees and Commissions (or Advisory Bodies) is provided below. Oak Bay’s Advisory Bodies typically meet monthly, except for August and December, subject to there being business items to discuss. (Note that during the COVID-19 pandemic, meetings may be conducted electronically or in-person where possible, with strict adherence to the District’s safety plans). The anticipated volunteer commitment is approximately 5 hours per month to prepare for and attend meetings.
For more detailed information:
- review the Advisory Body Terms of Reference and Establishing Bylaws by clicking on the relevant link below
- view the Committee and Commission Policy
- contact the Director of Corporate Services at 250-598-3311 or via email at email@example.com.
Arts Laureate - Request for Expression of Interest
The District of Oak Bay is pleased to invite applications for the volunteer position of Arts Laureate. The successful applicant, a resident of the community, will have achieved excellence among their peers and have a body of artistic work that demonstrates a connection to the community and relevance to the citizens of Oak Bay. Candidates for Oak Bay’s next Arts Laureate will be considered from all art disciplines. Applicants are invited to propose how they would effectively engage the residents of Oak Bay through the arts.
Roles and Responsibilities
Functioning as a key member of the District’s Public Art Advisory Committee (PAAC), the Arts Laureate will work to raise the profile of Oak Bay’s vibrant artistic community and to be an advocate for the arts in Oak Bay, to celebrate the richness and diversity of the culture of the community, and to represent the artistic voice of Oak Bay.
The mandate and duties of the PAAC are set out in the Committee’s Terms of Reference and include:
- Providing advice and expertise to Council on matters referred, including municipal public art strategies, projects, policies and programs;
- In collaboration with staff, propose and support community activities, develop initiatives and events (in accordance with the Council-approved Annual Work Plan) that promote arts and culture, and facilitate opportunities for artists;
- Providing input to staff on the annual Arts Alive program (or future version thereof), including the development of calls for artist proposals, jurying of submitted artwork and recommendation of artwork and placement for display in the public realm; and,
- Acting as an advisory resource to Council as requested on specific arts-related issues, such as proposed gifts, donations, bequests, de-accessions and loans of artwork to the Municipal collection.
As an arts and culture ambassador in Oak Bay, the Arts Laureate’s enhanced responsibilities include:
- Assisting with the development and implementation of the Committee’s Annual Work Plan as approved and funded by Council, including any Arts Laureate projects;
- Assisting staff with the implementation of Council-endorsed arts and culture projects and events, including attending, promoting and providing hosting-related support;
- Responding to additional calls from Council for advice or input on matters related to public art;
- Collaborating with District staff to seek out sponsorships and partnerships for the annual Arts Alive program for Council’s consideration;
- Providing regular Arts Laureate activity updates to the PAAC, and an Annual Report to Council.
The Arts Laureate can expect to spend an average of approximately 15-20 hours a month preparing for and attending PAAC meetings, as well as carrying out the enhanced responsibilities of the Arts Laureate position. Some months may be busier than others, depending on the projects, initiatives and/or events that are underway. Oak Bay’s advisory bodies, including the PAAC, typically meet monthly subject to there being business to discuss. Pursuant to the Committee and Commission Policy, there are no Committee meetings in August and during a local government election year there is no meeting held in the month of the municipal election.
Term and Support
The initial term of appointment is expected to begin in June 2021 and will expire December 31, 2024. As with all other advisory body volunteers, the Arts Laureate serves on a volunteer basis without remuneration; however, Arts Laureate projects may be proposed to Council for approval/funding as part of the PAAC’s Annual Work Plan. The Arts Laureate will work closely with, and be supported by, the Public Art Advisory Committee and Committee’s Staff Liaison.
- Applicants must be a current resident of Oak Bay. Applications will be assessed by Council based on the information submitted by the applicants.
To apply, please submit the following:
- Letter of introduction (1-2 pages maximum) including a broad vision of how, if appointed to the role of Arts Laureate, the applicant would work to enhance arts and culture in Oak Bay;
- Resume / Curriculum Vitae including highlights of creative works from the last five (5) years, history of contributions to community arts and culture (preferably in Oak Bay, but not required) and demonstrated ability to engage collaboratively with a variety of different populations; and,
- Short biographical note of approximately 250 words that may be used for public circulation if the applicant is appointed to the position of Arts Laureate.
Applications must be received by 4:30pm on Friday, May 14, 2021:
- By email: firstname.lastname@example.org@oakbay.ca
- By mail or hand delivered (in the drop box at the front entrance) to:
District of Oak Bay Municipal Hall
2167 Oak Bay Avenue
Victoria, BC V8R 1G2
The District of Oak Bay also appoints volunteer members to the following organizations. When available, vacancies for these organizations will be advertised on this page.