Police Information Checks

As of May 1, 2015, Oak Bay Police Department will implement a new

Police Information Check application process with a new fee structure.

Police Information Check - Vulnerable Sector - $70

Fingerprinting for VS Screening (if required) - $25

All fees are waived for volunteers with a valid letter from the requesting organization.

Oak Bay Police Department does not perform Police Information Checks for positions outside of the Vulnerable Sector. If you require a record check for a non-vulnerable sector employment or volunteer position please contact one of the following organizations:

The Corps of Commissionaires

More information: http://www.commissionairesviy.ca/

928 Cloverdale Avenue, Victoria, BC

Phone: (250) 727-7755 local 100

Backcheck

www.backcheck.ca

Police Information Check with Vulnerable Sector

Oak Bay Police Department will conduct these checks for residents of Oak Bay.

What is a Police Information Check with Vulnerable Sector?

This check is performed only for an applicant who is identified as working with a person or organization responsible for the well-being of children under 18 years or with vulnerable persons who, because of their age, a disability, or other circumstances, whether temporary or permanent, are in a position of dependence on others or are otherwise at greater risk than the general population of being harmed by persons in a position of authority or trust relative to them as is authorized under the Criminal Records Act.

The Police Vulnerable Sector Check discloses to the applicant:

  • All warrants, outstanding charges, and convictions.
  • Adverse contact found in police records databases.
  • It does NOT include youth offences unless provided for under the Youth Criminal Justice Act.
  • Information on a sexual offence conviction where a pardon or record suspension has been granted.  Fingerprinting may be required*

*The vulnerable sector check follows national RCMP policy which requires applicants who have a combination of name and/or gender and/or date-of-birth matching that of a pardoned sex offender to undergo fingerprinting to verify their identity.

Please Note:

The Police Vulnerable Sector Check must be processed by the police service where you reside. Our office will verify that you are a resident and that the position is relative to the vulnerable sector. If it is not, we will be unable to process your request. (see Criminal Records Act, section 6.3(3) and 6.3(4))

Vulnerable sector checks can only be performed for positions located within Canada. Police agencies are not authorized to perform vulnerable sector checks for positions located outside of Canada. This rule applies even if the person will be working for a Canadian organization. 

For more detailed information on the PIC-VS and the new Self-Declaration application forms, click here

How to Apply

Residents of Oak Bay who require a Police Information Check for a position which meets the Vulnerable Sector criteria may apply at our office. If the position does not meet the criteria for Vulnerable Sector screening, we are unable to process the request.

**PLEASE NOTE THAT VULNERABLE SECTOR SCREENINGS CAN ONLY BE CONDUCTED IF THERE IS A CONDITIONAL OFFER OF EMPLOYMENT OR CONDITIONAL OFFER OF A VOLUNTEER POSITION**

Volunteer:

  • Attend the office at 1703 Monterey Ave, Monday to Friday, between 8am and 4pm.
  • Show two pieces of valid government issued identification. One must be a photo ID.
  • Provide a signed letter from the organization on their letterhead requesting a Police Vulnerable Sector Check. The letter must clearly indicate the applicant’s position and which vulnerable population it relates to. 
  • If fingerprinting is required, the applicant will be advised and an appointment time set up.
  • Pick up the completed form at our office and hand it in to the organization.

 

Employment or any Other Purpose:

  • Attend the office at 1703 Monterey Ave, Monday to Friday, between 8am and 4pm.
  • Show two pieces of valid government issued identification. One must be a photo ID.
  • If fingerprinting is required, the applicant will be advised and an appointment time set up.
  • Pay the $70 fee with cash or cheque. If fingerprinting is required, there is an additional $25 fee.
  • Pick up the completed form at our office.

Processing Time:

Police Vulnerable Sector Checks will be completed in one week unless you are advised otherwise.  Applicants will not be phoned when the PVSC is complete.

 

FINGERPRINTING SERVICES

The Oak Bay Police Department provides electronic fingerprinting services for Vulnerable Sector screening only.  

To obtain fingerprints for immigration, citizenship, foreign travel, visas, US waivers, legal name changes, pardon applications, security applications, and other purposes, please contact the following agency:

Corps of Commissionaires

http://www.commissionairesviy.ca/

928 Cloverdale Avenue, Victoria

Phone: (250) 727-7755 local 100

 

Information for Employers and Volunteer Organizations

Before requiring a potential volunteer or employee to attend a police agency for a police information check with vulnerable sector screening, every organization or public body is expected to be familiar, and ensure compliance, with the legal requirements concerning the collection, use and disclosure of the information obtained through such a check.

More information for Volunteer Organizations can be found here:

http://volunteer.ca/blog/10-steps-screening-les-10-tapes-du-filtrage

 

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